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Our services

Professional Advice & Guidance

Find Venues & Hotels

  • We check availability and rates based upon your needs
  • We send you a compact & comprehensive overview
  • We can visit the selected venues/hotels, should you wish to
  • You make your choice, and enter in direct contact with the service supplier

Find suitable service partners

We will help you find the best service suppliers in the region

  • Organisation: PCO’s, DMC’s and Event Organisers
  • Support: audio visual, IT, staff, decoration, exhibition
  • Wine & Dine: Catering, Restaurants & Pubs
  • Transportation: coaches, taxis & limousines, boats, carriages
  • Other: gifts, regional specialities, souvenirs, shops

Creative Ideas for Social Programmes

  • Partner Programmes, Pre- & Post Conference
  • Team Building, Incentive, Educational
  • In all possible themes: cultural, historical, sportive, fun, culinary, …
  • Original solutions based on our experiences and our ongoing search for novelties.

Tips & Tricks

  • We will share with you our professional experience, and tell you all about the do’s and don’ts
  • We will share with you experiences from past events

You think it, we’ll deliver it !

  • We will be your local guide, in order to find on the local market everything you need to realise what you or you clients need
  • Knowledge of the local market and our excellent contacts with the local government

Get to know our City

Site Inspections

  • Get to know the hotels, venues and suppliers that you are interested in for your event
  • We will fix appointments with local suppliers
  • Experience the city: guided tour, lunch and/or dinner, overnight stay, etc.

Familiarization Trips

  • Get to know the city and/or the region
  • Guided tour through the city, boat trip and free time
  • Visit of hotel, venues, etc. according to your wishes
  • Overnight stay(s) and meals
  • In group or on an individual basis

Board Meetings

In order to convince the board and/or the decision takers, we will invite them to organise one of their board meetings in Ghent.
We will take care of:

  • meeting facilities, according to your wishes
  • visit of the city, venues, hotels, according to your wishes
  • lunch or dinner, and overnight stays.
     

Promotional Support

Some free tools are at your disposal to use for the presentation to the members and/or
participants; prints (announcements, invitations, congress manual,…), website, etc.:

Digital Pictures
  • digital photo material of Ghent & East Flanders, all venues, hotels and other service suppliers
  • ready for print (300 dpi) or for IT use (75dpi)
  • constantly renewed, now over 350 pictures and logo’s available

Video
Short and attractive presentation of Ghent as a destination for congresses, incentive trips, meetings, exhibitions, events and team building activities.
  • Duration: 3’45”
  • DVD, Mpeg or Betacam format

Roll up stands
  • Light weight (6kg), easy to transport (100cm x 20cm x 20cm), easy to mount
  • Beautiful pictures, a few good reasons, and contact details
  • 200cm high, 80cm wide

Brochures & Flyers (click here to order)

 

  • Meeting & Incentive Guide for Ghent and East Flanders
    Complete overview of hotels, venues, restaurants and service suppliers in Ghent and East Flanders, suitable for your events.
    Including large pictures, contact details, short description, overview of meeting facilities and map of the city.
    Format A4, only available in English.

  • Gent Congres flyer
    A summary of the assets of Ghent as a destination for congresses, incentive trips, meetings, exhibitions, events and team building activities.
    Including: pictures, assets, our services and “how to get here”
    Format A4 folded in 3, only available in English.

  • Tourist Guide
    A handy brochure for visiting the city of Ghent.
    Including pictures, maps, places of interest, museums, ways to discover and other useful information.
    Format A4, available in English, Dutch, French and German/Spanish/Japanese

  • Hotel & Restaurant Guide
    An overview of all hotels and restaurant in Ghent and the immediate surroundings.
    Including summaries with type of cuisine, price ranges and location indications, city maps, and pictures.
    Format A4, multilingual (English, Dutch, French, German)


Maps of the city and the region
  • City Map (printed version)
    Map the city centre of Ghent and immediate surroundings
    Including: street name register, list and indications of all major places of interest, museums, historical buildings and hotels.
    Format A6 folded, 6 x A4 unfolded, multilingual (English, Dutch, French, German)
  • City Map (digital version)
    Map the city centre of Ghent and immediate surroundings
    Including: street names, and list and indications of all major hotels, venues and restaurants. Ready for print (300 dpi)
  • Coach access map
    Indicating access roads to Ghent, towards the “Kiss & Ride” parking sites (max. 15min), the long stay parking sites and the walking routes towards the historical city centre.
    Available in Dutch/French and English/German.
  • Map of East Flanders
    Overview of the whole province of East Flanders.
    Includes a general map and a tourist map indicating car-, bicycle- and walking routes as well as all major museums and castles.
    Format A6 folded, 4 x A4 unfolded, multilingual (English, Dutch, French, German)

Assistance for Bidding Procedure

We will help you prepare the bid book and the presentation for Ghent as a possible destination for a future congress.

Texts and pictures

  • Easy to read information about the city, the region, and it’s assets, available in English, Dutch and French.
  • digital photo material of Ghent & East Flanders, all venues, hotels and other service suppliers (ready for print (300 dpi) or for IT use (75dpi))

Facts & figures

  • useful information about the destination, the hotels, the venues, how to get here

Powerpoint Presentation

  • an attractive and dynamic presentation (+/- 10 to 15 min)
  • completely modular, adapted to your wishes
  • short historical presentation, a few good reasons, hotels & venues, other services

Video

Short and attractive presentation of Ghent as a destination for congresses, incentive trips, meetings, exhibitions, events and team building activities.

  • Duration: 3’45”
  • DVD, Mpeg or Betacam format

Advantages

Free of charge

  • Our services are completely free of charge to all organisers.
  • We take no commissions on bookings of hotels, venues or any other service.

Fast & Efficient

  • immediate information on hotels, venues and other service suppliers
  • information on availability and rates within 48 hours.
  • First options guarantee availability during the negotiation period.

Objective & neutral

  • Founded by the City of Ghent, the Province of East Flanders and the University of Ghent, we guarantee full objectivity in the selection of possible suppliers.
  • Your satisfaction is our only goal.

Professional

  • In addition to our experience we keep up track with the latest developments in the Meeting Industry and Incentive Travel through constant education.
  • Gent Congres or its Director is member of MPI, ICCA, SITE, EFCT, ICF and VoKa.

No commitments

  • All our services are free of charge and without obligation.
  • No contracts are to be signed with Gent Congres.

Added value

  • While we find suitable suppliers, your own staff can concentrate on their normal tasks.
  • Information brochures available free of charge for your delegates
  • We provide you with an information desk during the conference
 

Gent Congres vzw  |  Van Rysselberghedreef 2 Bus 3 - Citadelpark  |  BE -9000 Ghent (Belgium)  |  Tel. : +32 (0)9 / 224 44 95  |  Fax. : +32 (0)9 / 224 44 98  |  info@gentcongres.be